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Discretionary Funds: A Guide for Clergy

Three guiding principles

    • Caution! Handle with care.

    • Confidential ≠ secret.

    • Sunshine kills germs.

Information is in plain type, requirements are in bold, recommendations are in italics.

Discretionary funds are parish funds, not personal funds.

Do not open a separate account. Use the main parish operating account, and get reimbursements and payments as needed. If you have a separate account now, consider closing it.

If there is a separate account, it must be opened using the tax ID # of the parish and in the parish’s name.

Because it is a parish fund, it must be audited.

Because it is a parish fund, there must be a report on it at least annually. Include a summary report on it to the Annual Meeting. You’ll encourage donations by being transparent and accountable.

It cannot be used for personal items (e.g., car repairs) and should not be used for parish operating expenses.

The legitimate uses are: 1) assistance to individuals and families in need, and 2) contributions to charitable organizations that would be deductible on Schedule A.

If you want honoraria to go to the discretionary fund without being taxable income to you, have the Vestry make it a condition of employment.

See below for a sample report to the Annual Meeting.

See also Parish Discretionary Fund

 

Income    
From parish budget   $750.00
Contributions from 17 individuals   1643.00
Honoraria   975.00
Total   $3,368.00
     
Expenses    
Assistance    
  Rent $ 1,450.00  
  Food 683.38  
  Prescriptions  124.78  
 Cash assistance 210.00  
    2468.16
Charitable contributions     700.00
Total   $3168.16
Excess (deficit) revenue over expenses   $199.84
Balance as of  January 1   $57.73
Balance as of December 31   $257.57

 

Finance and Administration Contacts

Ms. Esslie Hughes
Chief of Finance and Operations

Telephone: 212-316-7409
Fax: 212-316-7481
ehughes@dioceseny.org

Ms. Masiel Jordan
Controller

Telephone: 212.316.7451
Fax: 646.923.9710
mjordan@dioceseny.org

Ms. Chontel Simmons
Director of Human Resources

Telephone: 212.316.7503
clsimmons@dioceseny.org

Ms. Karin Almquist
Accounting Manager

Telephone: 212-316-7534
kalmquist@dioceseny.org

Ms. Michele Kearney
Executive Director, DIT

Telephone: 212-932-7312
Fax: 212-316-7405
mkearney@dioceseny.org

Ms. Sara Saavedra
Convention Officer, Assistant Secretary of Convention, Diocesan Benefits Coordinator, Secretary to the Standing Committee

Telephone: 212-316-7423
Fax: 212-316-7420
ssaavedra@dioceseny.org

Ms. Mildney (Mai) Dal
Senior Accountant

Telephone: 212-316-7434
Fax: 212-932-7328
mdal@dioceseny.org

Ms. Charmagne Castillo
Staff Accountant

Telephone: 212-316-7435
Fax: 212-932-7328
ccastillo@dioceseny.org

Ms. Audrey Cousin
Junior Accountant

Telephone: 212-316-7479
Fax: 212-932-7328
acousin@dioceseny.org

Ms. Gloria Fitzgerald
Director of Office Services

Telephone: 212-316-7422
Fax: 212-316-7405
gfitzgerald@dioceseny.org

Mr. José Henao
Mailroom

Telephone: 212-316-7417
Fax: 212-316-7405
jhenao@dioceseny.org

Mr. Andrew Gary
Assistant to the Chief of Finance and Operations, Communications & Editorial Assistant, Safeguarding Online Manager

Telephone: 212-932-7322
Fax: 212-932-7323
agary@dioceseny.org

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